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FTS048 Cleaning Services - Inverness Campus

Highlands and Islands Enterprise

Contract Information

HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 1 June 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years). The currently envisaged budget for the the first 2 years is GBP 127,800 - GBP 182,600 (excluding VAT). The prices will remain fixed for Year 1 and 2 of the contract, thereafter a price increase mechanism may apply, as per the tender documents. The value stated in sections II.1.5 and II.2.6. refers to the estimated contract value over the maximum length of the contract (i.e. 5 years).

Value
GBP 498,000
Deadline
02/02/2026 (11 days ago)
Selection Criteria
  • Suitability
    4A2A Bidders must have and up-to-date Level 1 Disclosure Scotland Certificate for all personnel used to deliver this contract (including cleaning operatives, supervisors and contract managers) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet).
  • Economic
  • Technical
    4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to Scope of Requirements for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement.(pass/fail) 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)
Documents attached
  • FTS048 Cleaning Services - Inverness Campus (contractNotice)text/html
    View document
  • Scope of Requirements and Guidance (No document type)application/pdf
    No document URL
  • Appendix 1 - Scope of Services (No document type)application/pdf
    No document URL
  • Appendix 2 - Periodic Cleaning Schedules (No document type)application/pdf
    No document URL
  • Appendix 3 - Period Cleaning Schedules (No document type)application/pdf
    No document URL
  • Appendix 4 - floor plans (No document type)application/x-zip-compressed
    No document URL
  • Appendix 5 - Additional Information (No document type)application/pdf
    No document URL
  • Appendix 6 - Contractor Annual Return Form template (No document type)application/vnd.openxmlformats-officedocument.wordprocessingml.document
    No document URL
  • Terms and Conditions (No document type)application/pdf
    No document URL
  • Award Criteria Tender Response Form (No document type)application/vnd.openxmlformats-officedocument.wordprocessingml.document
    No document URL
  • Cyber Security Response Form (No document type)application/vnd.openxmlformats-officedocument.wordprocessingml.document
    No document URL
  • Pricing Schedule (No document type)application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
    No document URL
  • Forms for Signature (No document type)application/pdf
    No document URL
  • Community Benefits Selection Menu (No document type)application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
    No document URL
  • HIE's Conflict of Interest Policy July 2024 (No document type)application/pdf
    No document URL

Buyer Information

The primary buyer of this contract is Highlands and Islands Enterprise. There are 2 parties involved in this contract.

Buyer name
Highlands and Islands Enterprise
Party #1
Party #2

Metadata

Contract ID
rls-18-DEC545221
Open Contracting ID
ocds-r6ebe6-0000815316
Tender ID
FTS048
Buyer name
Highlands and Islands Enterprise
Parties involved
  • Highlands and Islands Enterprise
  • Inverness Sheriff Court and Justice of the Peace Court
Value
GBP 498,000
Bid Opening Date
02/02/2026 (11 days ago)
Award start date
02/02/2026 (11 days ago)
Tender end date
02/02/2026 (11 days ago)
Procurement method
Open procedure
Procurement method details
Open procedure
Main procurement category
services
Submission method
electronicSubmission
Submission method details
https://www.publiccontractsscotland.gov.uk/
Submission terms - language
en
Submission terms - bid validity period
Unknown bid validity period
Techniques - Has framework agreement
No
Techniques - Framework agreement maximum participants
Unknown maximum participants
Number of lots
1
Lot details (Maximum lots bid per supplier)
Unknown maximum lots bid per supplier
Communication channel
Unknown communication channel
Covered By
GPA
Legal basis
32014L0024
Legal basis scheme
CELEX
Classification (Primary)
90900000: Cleaning and sanitation services (CPV)
Classification (Additional)
  • 90900000: Cleaning and sanitation services
  • 90910000: Cleaning services
  • 90911000: Accommodation, building and window cleaning services
  • 90911300: Window-cleaning services
  • 90919000: Office, school and office equipment cleaning services
  • 90919200: Office cleaning services